Drop the admin, not the beat.
You'd rather read a room than chase a couple for their must-play list. But the planning adds up fast. You've got load-in times to line up with venue managers, power needs to confirm, wedding planners to sync with, and every piece of gear to pack. All of that admin can eat as many hours as the gigs themselves. And in peak season, you might be juggling five or six events at once.
I build you a custom AI that does the event-prep busywork. It drafts every form, timeline, and checklist for you to approve before anything goes out. It drafts song request forms to send at the right time, then pulls must-plays, requests, and do-not-plays into one clean brief. It drafts the back-and-forth with venues and planners, so everyone's on the same page before you arrive. It makes custom gear checklists for each event, based on whether it's indoor or outdoor, guest count, and power needs, so nothing gets left behind. Between gigs, it drafts quarterly check-ins to your venues, so you stay on their preferred vendor lists. By default these wait for your tap. For a check-in whose wording you signed off on, you can turn on auto-send so it goes out without you, and you can see or cancel any before it leaves. You show up, plug in, and perform. Anything new it writes still waits for your okay.
A scripted example, not real clients, and not live AI.
Get your evenings back. Tell me what eats your time →
Request form drafted for you to send 4-6 weeks out, with must-plays, requests, and do-not-plays pulled into one clean brief.
Setup, sound check, transitions, and tear-down drafted into one timeline you can send the venue and planner in one go.
Custom gear list by venue type and guest count, covering primary, backups, cables, and power needs.
Quarterly check-ins drafted for you to send to your regular venues, keeping you on their preferred vendor lists.
Book a free 15 to 20 minute call. Tell me what's eating your time. I'll tell you straight if I can help.
Book Your Free CallHave a question or want to talk? Email info@takebackops.com. I reply within 1 business day.