Coordinate 20 vendors without losing your mind.
Wedding planning is full of details, and you can't get anything wrong. Every wedding has its own vendors, timeline, and couple. Manage more than one wedding at once, and the stress piles up fast. No spreadsheet can keep up. The florist needs the new color. The caterer needs the updated headcount. The photographer needs the new first-look time. And they all need it before Friday.
I build you a custom AI that's the go-between. One detail changes? You tell it once. It drafts the right update for the right vendor, ready for you to send, so you're not writing 15 separate texts from scratch. It builds day-of timelines from your ceremony time and sunset. It helps you keep track of which vendors are paid and which deposits are still due. It drafts the RSVP follow-ups for you to send, and if you want, you can sign off on the wording once and let those run on their own. You stay in charge of the creative side. I draft the busywork for you, so the planning runs a lot smoother.
A scripted example, not real clients, and not live AI.
Get your evenings back. Tell me what eats your time →
Batch-draft personalized confirmations for every vendor, covering arrival times, setup needs, and timeline, ready for you to send in one go.
Minute-by-minute schedule from ceremony time, sunset, and dinner, with buffer built in.
Helps you keep spending sorted by category and spot any line item nearing its limit.
Helps you keep RSVP responses in one place, drafts reminders for non-responders to send, and tallies a running headcount for catering as replies come in.
Book a free 15 to 20 minute call. Tell me what's eating your time. I'll tell you straight if I can help.
Book Your Free CallHave a question or want to talk? Email info@takebackops.com. I reply within 1 business day.